Money and accounts

Financials is the biggest section in the app — around seventy screens across a dozen groups. Most shops use five of them.

You can run a shop without touching any of this

Your books are deliberately empty when you sign up. No chart of accounts, no posting profiles. That is not an oversight: which accounts a business posts to is an accountant’s decision, and seeding one would make it for you.

Meanwhile, selling and stock work perfectly. Sales record, stock moves, costs are tracked, reports run. Only the double-entry bookkeeping waits for you.

If you are a shopkeeper, not an accountant

Start with just these:

• Petty Cash → Expenses — record what you spend
• Cash & Till → Cash Submissions — bank the day’s takings
• Cash & Till → Till Sessions — check the tills balanced
• Tax Management → Tax Rates — if you charge tax

Leave everything else until you or your accountant need it.

Which screen for which job

Day-to-day

You need to	Go to
Record money spent	Income and expenses
Bank the day’s cash	Banking and cash
Check the tills balanced	Banking and cash
Invoice a customer for a service	Invoicing a customer
See who owes you	Customer money
Pay a supplier	Paying suppliers

Monthly

You need to	Go to
Match your bank statement	Banking and cash
See if you made money	Financial reports
Chase unpaid invoices	Customer money
File your tax return	Tax

Once, at setup

You need to	Go to
Create your chart of accounts	Setting up your books
Enter opening balances	Setting up your books
Set up the tax you charge	Tax
Record vehicles and equipment	Fixed assets

The one thing to understand about posting

Every document elsewhere in the app — a sale, a goods receipt, a stock adjustment — writes a matching accounting entry when it posts. Which accounts it writes to is decided by a posting profile.

Without a posting profile, documents still post — silently and with no accounting

This is the single most important thing to know about Financials.

If the relevant accounts are not mapped, a document still completes. Stock still moves. The customer still gets their goods. But no accounting entry is written, and nothing warns you.

You will not notice until you run a report and find it empty or wrong. Set up your books before you rely on any financial figure. See Setting up your books.

Plans

Financials is the most plan-gated part of the app.

	Plan
Expenses, incomes, bank accounts, cash submissions	All plans
Vendor invoices and payments, supplier ledger	Standard
Chart of accounts, posting profiles, tax, banking, petty cash, till sessions, fixed assets, most setup	Growth
General ledger, journal entries, customer invoices and payments, all financial statements	Professional

On the entry plan you can record what you spend and bank your takings, but you cannot produce a Profit & Loss.